[Hiring] Executive VA: Business Operation Assistant @VA Desk

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Role Description

We are looking for a highly organized, technically confident, and proactive Executive & Business Operations Virtual Assistant to become a long-term partner within a growing speaking and coaching business. This is not a traditional administrative role. While executive support is part of the position, the primary focus is helping manage the technology, systems, and operational processes that keep the business running efficiently.

  • Work across multiple platforms
  • Improve workflows
  • Support client experiences
  • Create the structure needed to support future growth

Qualifications

  • Previous experience as an Executive Assistant, Operations Assistant, Business Support Virtual Assistant, or similar role
  • Exceptional written and spoken English communication skills
  • Strong organizational and time management abilities
  • Excellent problem-solving and critical thinking skills
  • High level of initiative and ability to work independently
  • Comfortable learning and navigating new software platforms
  • Ability to manage multiple projects and priorities simultaneously
  • Strong attention to detail and commitment to accuracy
  • Professional, reliable, and proactive approach to work

Requirements

  • Google Workspace
  • Microsoft PowerPoint
  • Canva
  • Calendly
  • Zoom
  • GoHighLevel
  • Squarespace
  • Mailchimp
  • Stripe
  • CoachAccountable
  • CRM systems
  • Workflow automation platforms
  • Basic video editing (CapCut or similar)
  • LinkedIn, Facebook, Instagram, and YouTube management

Benefits

  • Work remotely
  • Full-time position (40 hours/week)
  • Salary: 50KPHP/Monthly

Key Responsibilities

  • Manage and improve business systems and technology platforms
  • Build and maintain landing pages, workflows, and automations
  • Troubleshoot technical issues and optimize business processes
  • Create and document Standard Operating Procedures (SOPs)
  • Research speaking opportunities and maintain the speaking CRM
  • Onboard new coaching clients and manage scheduling
  • Format and schedule email marketing campaigns
  • Manage calendar and scheduling
  • Provide ongoing administrative and ad hoc executive support

Work Ethic & Behavioral Expectations

  • Highly organized and dependable
  • Technically curious and quick to learn new software
  • Proactive and comfortable taking initiative
  • Resourceful when solving operational challenges
  • Professional, warm, and an excellent communicator
  • Confident making recommendations and improving existing processes
  • Adaptable to changing priorities in a growing business
  • Committed to continuous learning and long-term professional growth
  • Takes ownership of responsibilities and follows through to completion

Success Metrics

  • First 30 Days: Become familiar with the business, technology stack, and operational workflows
  • Within 90 Days: Independently manage core technology and operational responsibilities
  • Ongoing Success: Continuously improve business systems and operational efficiency
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